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Electronic Transcript/College Planning Tool: California College Guidance Initiative (CCGI) - Shared screen with speaker view
Jimi Gilroy
00:38:18
For those that just joined, you are welcome to join our other webinars or look at the meeting material. The information for the California Data System Webinar Series can be found on our website - 
https://cadatasystem.wested.org/meeting-information/webinar-series
Jimi Gilroy
39:41
We have asked the members of the Policy & Analytics Advisory Group and the Practice & Operations Advisory Group to evaluate the tools presented in the webinars to provide their input to the Workgroup on the types of tools that should be developed in the first phase of the state data system. At our April 29, 2020 meeting, Workgroup members will be providing their agency’s viewpoint on each of the tools. We also invite the public, educators, and health and social service providers to weigh in on these possible tools by completing this survey - https://www.surveymonkey.com/r/ZZRHBPM (the survey will be open through April 28, 2020). In addition, each webinar, as well as all upcoming meetings, have opportunities for public comment. You can also complete our public comment form or email your comments to Jimi Gilroy at jgilroy@wested.org.
Jimi Gilroy
43:17
As Kathy mentioned, please feel free to ask any questions in the chat. We will have time at the end of the webinar for questions and answers. In addition, I will post the contact information for CCGI towards the end of the webinar if you have more in-depth questions.
Jimi Gilroy
46:50
Please find the videos for today’s presentation here if you would like to view them later:Overview Video - https://www.youtube.com/watch?v=sttx_DAwkXM&feature=youtu.be
Brian Guerrero
55:10
Does college info include things like: graduation rates and demographics?
John Watson
55:57
How does K12 data get into californiacolleges.edu system? CALPADS? Student-entered? District API?
John Watson
56:12
Cal-PASS+?
Tessa Carmen De Roy
58:11
Good question, John. Data is uploaded from the local district SIS. It happen sometime between nightly and once and month. We are in conversation with Cal PADS about collaboration, but the data is uploaded more frequently.
Tessa Carmen De Roy
59:03
Brian, demographic data is included in the college facts pages. We do not currently provide the graduation rates but it is a feature we've been hoping to add.
SaraArce
59:21
When a district opts in to this platform, which educators have access to the tool? Just counselors? Teachers and counselors?
Russell Rumberger
59:34
Is there a list of participating districts we can see?
Tessa Carmen De Roy
59:49
Russ, happy to provide a list by way of follow up.
Tessa Carmen De Roy
01:00:17
Sara, there are different educator accounts with differing privacy permissions -- counselors, site administrators, teachers and district administrators.
Jimi Gilroy
01:00:20
Thank you for the questions. Tessa can follow up with more in-depth questions and we will try to answer some of the questions in the chat.
Brian Guerrero
01:02:05
Tessa - my though would be to provide them w info to make informed, critical evaluations of universities - grade rate by race, 4 and 4 year grad rates, 4-5 year projected costs, rates of students working, rates of students communing vs. living on-campus, financial aide rates, support services available, etc. I teach 6-8 and all the kids want to go to UCLA or USC because of name recognition with no knowledge of how successful students are at those schools.
Tessa Carmen De Roy
01:02:26
Brian, I agree entirely.
Jimi Gilroy
01:03:51
Speaking is Benjamin Baird. Our presenters today are Benjamin Baird, CCGI, Director of Data Infrastructure, Tessa Carmen De Roy, Ed.D., CCGI, President, Ying Lo-Khang, CCGI, District Partnerships Manager, and representatives from Ceres USD, CSU Bakersfield, and West Hills College Lemoore.
Elaine Scordakis
01:07:40
Does this have different or more functionality than CommonApp? commonapp.org
Jimi Gilroy
01:07:55
Speaking: Ben Perlado
Tessa Carmen De Roy
01:08:17
We are not yet integrated with Common Application. We are prioritizing UC's application first and then will turn attention to Common App.
Tessa Carmen De Roy
01:10:10
Sorry, Elaine. I misunderstood the question. Yes, it has different functionality. Common App works with approximately 40 Independent Colleges in California and then a broad membership in other states. The majority of students in California stay local so we've prioritized the CCC, CSU and UC systems as well as financial aid. Students can apply elsewhere but without verified data from our system.
Jimi Gilroy
01:12:49
Speaking Benjamin Baird, CCGI.
Jimi Gilroy
01:13:56
Speaking: Daisy Salinas
Tessa Carmen De Roy
01:17:11
We do not track documentation status, as it's not relevant to how we share data with CSAC.
Leni Wolf
01:19:11
I apologize if I missed this, but can we access the slides separately from the recorded webinar?
Russell Rumberger
01:19:13
How do districts become parters?
Jimi Gilroy
01:19:54
You are welcome to join our other webinars or look at the meeting materials for each webinar as available. The information for the California Data System Webinar Series can be found on our website - 
https://cadatasystem.wested.org/meeting-information/webinar-series
chikido
01:20:02
Can GPAs be sent automatically from CCGI to CSAC for calgrant applications for an entire district?
Tessa Carmen De Roy
01:21:51
We do not currently send Cal Grant GPA on behalf of students. There are some issues with the standard for how the GPA is calculated and variability among district in how they report GPA. We hope to clarify the standards and the way things are calculated and push that GPA through at some point in the future.
Su Jin Jez
01:22:06
(How) is this used by adults who are not enrolling directly from high school?
Kathy Booth
01:22:08
The PowerPoint for this session is currently posted to the cadatasystem.wested.org website, here: https://cadatasystem.wested.org/meeting-information/webinar-series
Tessa Carmen De Roy
01:22:32
Districts that want to learn more can reach out to Maya Ramos Clayton, CCGI's Vice President of District Partnerships at mclayton@Californiacolleges.edu
Jimi Gilroy
01:22:54
Speaking: Kristin Clark, West Hills College Lemoore
Tessa Carmen De Roy
01:23:17
Su Jin, the adult learner population is not part of CCGI's State line item and purview. We'd be happy to expand that, but it is not currently part of what we do.
Ying Lo-Khang
01:24:48
Students who do not enroll directly from high school continue to have access to their CaliforniaColleges.edu account. They can revisit their My Plan to view saved careers/colleges/majors and can view their Academic Data from high school. Students can sign into their accounts and review their college/career planning data with college counselors when they are ready to enroll.
Su Jin Jez
01:24:52
Thanks, Tessa. It'd be interesting to think about what that could look like, particularly if there's a way to create something that could support prior learning assessment in a consistent, clear, comprehensive way...
Heddy Nam
01:25:50
Can you share more detail about the Affiliate access and who that covers?
Tessa Carmen De Roy
01:26:07
Haddy, I
Tessa Carmen De Roy
01:27:07
Haddy, I'd be happy to post after the webinar, but probably also best to reach out to Maya Ramos Clayton, VP of Partnerships -- mclayton@californiacolleges.edu - she can connect you to the regional member of our team that can assist.
Brian Guerrero
01:27:46
Would like to hear more about what this looks like in grades 6-8.
Jimi Gilroy
01:27:55
Speaking:Tessa Carmen De Roy, CCGI
Neal Finkelstein
01:29:43
Can you please comment on the different technical functionality that districts have built for their own internal management of transcripts. Are some platforms better equipped? Are newer platforms significantly better than older versions?
Ying Lo-Khang
01:30:32
Students in grades 6-8 have access to all core college/career planning tools, minus the CSU/UC eligibility tools. Students can take career assessments, explore the career, college, and major search tool, and use the Academic Planner to plan for high school courses. The goal for 6-8th graders is to introduce them to college and career planning and encourage them to think intentionally about what courses/activities they want to take advantage of in high school to align with their postsecondary plans.
SaraArce
01:30:49
What are the reasons given for why a district might decide not to join this platform? Is this a platform that is marketed to all districts? I ask because I know a high school counselor who was unfamiliar with the platform.
Heddy Nam
01:32:18
Thank you Tessa -- just trying to understand how we enlist the network of non-school personnel such as agency staff and CBOs supporting students, particularly special populations like foster youth
Heddy Nam
01:32:35
If you can provide a brief answer in lieu of a call, would appreciate any info you can provide
Tessa Carmen De Roy
01:33:12
Neal, Student information systems vary, as does data literacy and capacity in districts, but none of them can work with validated data sets across systems.
Magali Kincaid
01:33:33
Hi! Is this platform available in other languages and set up for students who are ELL?
Magali Kincaid
01:33:58
English Language Learners
Jimi Gilroy
01:34:04
Here was Sara Arce’s question: What are the reasons given for why a district might decide not to join this platform? Is this a platform that is marketed to all districts? I ask because I know a high school counselor who was unfamiliar with the platform.
Brian Guerrero
01:34:22
Great question on multi-lingual
Jimi Gilroy
01:34:43
You can also reach out to Tessa Carmen De Roy at CCGI by emailing her at tderoy@californiacolleges.edu or Benjamin Beard at CCGI by emailing him at bbeard@califonrniacolleges.edu.
Allison Jones’s iPad
01:35:18
Wow!!! Tessa has taken the initial work of Student Friendly Services that I chaired for several years on behalf of the ICC into a robust, interactive program. In the early years of SFS, I had committed CSU to drop CSUMentor if SFS was successful in securing the support of CCC, CSU, and UC. Tessa and her team, supported by local k-12 districts and CDE, has achieved the dream of SFS. Kudos again to all!
Ying Lo-Khang
01:35:24
The platform is currently only available in English, but we are working on translating the platform into other languages, starting with Spanish.
SaraArce
01:35:30
Thank you
Carrie Lemmon
01:35:50
Is this platform available to other supportive adults, like social workers & probation officers?
Leni Wolf
01:36:17
Is this service completely free to districts and colleges?
Kristin Clark
01:37:47
It's free to colleges
Jimi Gilroy
01:37:56
Third times a charm! Benjamin Baird can be reached by email at bbaird@calforniacolleges.edu
Jimi Gilroy
01:38:25
Thank you for joining us for today’s Electronic Transcript/College Planning Tool. The webinar will end shortly. Please type any questions in the chat and we will reach out to the facilitator with any questions that we were unable to answer on the webinar.
Jimi Gilroy
01:38:43
You are welcome to join our other webinars or look at the meeting material. The information for the California Data System Webinar Series can be found on our website -https://cadatasystem.wested.org/meeting-information/webinar-series
Jimi Gilroy
01:38:54
We also invite the public, educators, and health and social service providers to weigh in on these possible tools by completing this survey - https://www.surveymonkey.com/r/ZZRHBPM (the survey will be open through April 28, 2020). In addition, each webinar, as well as all upcoming meetings, have opportunities for public comment. You can also complete our public comment form or email your comments to Jimi Gilroy at jgilroy@wested.org.
Kristin Clark
01:38:57
Thank you everyone. I'm available for questions regarding community college use. kristinclark@whccd.edu
Jimi Gilroy
01:39:42
The PowerPoint for this session is currently posted to the cadatasystem.wested.org website, here: https://cadatasystem.wested.org/meeting-information/webinar-series
Jimi Gilroy
01:41:33
Question from Heddy Nam
Heddy Nam
01:42:17
Got it, than kyou Tessa!
Kristin Clark
01:43:53
I have to log off for another call. Thanks everyone.
Brian Guerrero
01:44:22
Thanks, all. See you tomorrow.
Luis Enrique Flores
01:44:30
Thanks, all. Stay safe, healthy w/good humour