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Legal Subcommittee Meeting - Shared screen with speaker view
A: Bruce Yonehiro
31:57
Jimi, I have no mic on my computer. can I also call in?
Jimi Gilroy
44:44
We will have breakout sessions later this morning. For members of the public, please let me know which of these rooms you would like to be assigned to. If you do not get assigned you will go to a Zoom Guests breakout room.Group 1: Legal Agreements with Non-Partner Entities: Whereas clauses and key termsGroup 2: Legal Agreements with Non-Partner Entities: Duties and ResponsibilitiesGroup 3: Legal Agreements with Non-Partner Entities: Audits, data breach, destruction, and miscellaneous provisions
Jimi Gilroy
50:00
You can access the meeting materials including the agenda for today’s meeting by clicking on the “Meeting Materials” link under the May 20, 2020 menu item on our website - https://cadatasystem.wested.org/meeting-information/legal-subcommittee
A: Jeanne Wolfe
01:02:38
group 2
A: Veronica Villalobos
01:04:02
Can you review the student consent process again? Is this for all uploading of student identified data?
Jimi Gilroy
01:05:50
Question from: Bruce Yonehiro, CDE
Jimi Gilroy
01:06:12
Speaking: Baron Rodriguez, WestEd
A: Veronica Villalobos
01:11:28
1
A: Ed Hudson
01:11:34
Facilitation team distills
A: Jenn Schwartz
01:11:40
I think it would be great to have small groups discuss responses
A: Rima Mendez
01:11:43
1st option too
A: Jeanne Wolfe
01:11:51
First option
A: Rima Mendez
01:11:54
It depends on the types of questions too...
A: Bruce Yonehiro
01:12:10
I am concerned about attorney client privilege and whether we should be giving legal advice in a public forum.
A: Carolyn Kubish (CDSS)
01:12:19
3 small teams write responses
Jimi Gilroy
01:12:25
Speaking: Jennifer Schwartz, CHHS
A: Douglas Smith
01:12:25
Doug likes #1
Jimi Gilroy
01:14:11
Speaking: Baron Rodriguez, WestEd
Jimi Gilroy
01:21:28
Question from Bruce Yonehiro, CDE
Jimi Gilroy
01:22:06
Speaking: Ed Hudson, CSU
A: Jeanne Wolfe
01:22:26
Is there an appeal process, if the request of a student is denied?
Jimi Gilroy
01:24:46
Speaking: Bruce Yonehiro, CDE
A: Ed Hudson
01:25:14
Agree with Bruce..
A: Bruce Yonehiro
01:27:50
Defer to agency
A: Ed Hudson
01:28:37
yes
A: Stella Ngai
01:28:40
yes
A: Douglas Smith
01:28:40
yes
A: Bruce Yonehiro
01:28:43
yes
A: Veronica Villalobos
01:28:44
I think flushed out guidance is good
A: Kathy Lynch
01:28:45
yes
A: Carolyn Kubish (CDSS)
01:28:48
yes
A: Jenn Schwartz
01:28:50
yes
Baron Rodriguez
01:29:04
https://www.mondaq.com/unitedstates/privacy-protection/714722/gdpr-complicates-admissions-applications-for-us-universities
Sean Cottrell
01:29:51
https://studentprivacy.ed.gov/resources/guidance-reasonable-methods-and-written-agreements
Jimi Gilroy
01:29:55
Speaking: Sean Cottrell, AEM Corp
Baron Rodriguez
01:30:24
https://omniupdate.com/blog/posts/2019/gdpr-higher-education.html#applies
Jimi Gilroy
01:53:13
Question from: Bruce Yonehiro, CDE
Jimi Gilroy
01:57:35
Question from: Bruce Yonehiro, CDE
Jimi Gilroy
01:58:45
Speaking: Jennifer Schwartz, CHHS
A: Bruce Yonehiro
02:00:08
Yes
A: Veronica Villalobos
02:00:09
yes
A: Jenn Schwartz
02:00:11
Yes
A: Kathy Lynch
02:00:12
Yes
A: Jeanne Wolfe
02:00:14
Yes
Jimi Gilroy
02:01:11
We are on break until 11:10. See you soon.
Jimi Gilroy
02:08:42
Speaking: Jennifer Schwartz, CHHS
Sean Cottrell
02:10:58
https://studentprivacy.ed.gov/resources/best-practices-data-destruction
Sean Cottrell
02:13:02
https://studentprivacy.ed.gov/resources/data-de-identification-overview-basic-terms
Jimi Gilroy
02:13:28
Speaking: Jennifer Schwartz, CHHS
Sean Cottrell
02:17:46
https://studentprivacy.ed.gov/resources/case-study-5-minimizing-pii-access
Jimi Gilroy
02:17:50
We will have time for public comment from 2:15-2:25. Please feel free to reach out to me in the chat if you have public comment.
Jimi Gilroy
02:27:17
Speaking: Jennifer Schwartz, CHHS
Sean Cottrell
02:32:10
https://studentprivacy.ed.gov/resources/written-agreement-checklist
Jimi Gilroy
02:33:36
Reply from Bruce Yonehiro, CDE
Sean Cottrell
02:34:17
https://studentprivacy.ed.gov/sites/default/files/resource_document/file/IDS-Final_0.pdf#page=19
Jimi Gilroy
02:36:51
Speaking: Brain Davis, EDD
Kathy Booth
02:39:10
Federal resource on use of employment data: https://studentprivacy.ed.gov/sites/default/files/resource_document/file/JOINT%20GUIDANCE%20ON%20DATA%20MATCHING%20TO%20FACILITATE%20WIOA%20PERFORMANCE%20REPORTING%20AND%20EVALUATION.pdf
A: Bruce Yonehiro
02:39:25
The education code requires researchers to reimburse the cost of responding to requests for calpads data
Jimi Gilroy
02:39:48
Speaking: Brain Davis, EDD
A: Jenn Schwartz
02:46:38
facilitated meeting with google doc
A: Stella Ngai
02:47:13
Google Doc
Jimi Gilroy
02:47:14
Google Doc vs. Facilitated Meeting
A: Brian Davis
02:47:28
Google doc
A: Veronica Villalobos
02:47:30
google doc then facilitated mtg flush out any conflicts or questions
A: Douglas Smith
02:47:36
Facilitated meeting
A: Carolyn Kubish (CDSS)
02:47:36
It really would be best to be a combination. Otherwise, is the facilitator making the changes to the document?
A: Jenn Schwartz
02:48:04
I would like to see the doc as we go through the facilitated meeting so we can see what we are discussing.
A: Julia Blair
02:48:11
facilitated meeting
LeAnn Fong-Batkin
02:48:14
@Carolyn: We would, as a team, review the document and make edits together. Then, the group would review the final doc
A: Jenn Schwartz
02:48:46
@LeAnn: Okay, then that is the option I vote for.
A: Jenn Schwartz
02:48:54
Thank you for clarifying
Jimi Gilroy
02:48:54
Speaking: Bruce Yonehiro, CDE
A: Carolyn Kubish (CDSS)
02:49:09
@LeAnn: Yes, that works.
LeAnn Fong-Batkin
02:49:14
@Jennifer: Similar to the process we are using for Research Agenda small groups
A: Jenn Schwartz
02:49:38
@LeAnn: that is perfect, thank you.
A: Jeanne Wolfe
02:50:30
@LeAnn: Thank you. That seems the right approach.
Jimi Gilroy
02:55:24
We have a modified schedule for this afternoon. 11:10-11:40 Continued presentation with Sean
11:40-12:00 Establish homework teams to edit draft MOU with third parties
12:00-12:30 Lunch
12:30-2:15 Legislative frameworks
2:15-2:25 Public Comment
2:25-2:30 Next steps
Jacob Jackson
02:55:50
:)
Jimi Gilroy
02:56:31
Smiling: Jacob Jackson, PPIC
Jimi Gilroy
03:00:43
Speaking: Bruce Yonehiro, CDE
Jimi Gilroy
03:05:57
Please send a chat to LeAnn Fong-Batkin if you are interested in joining the Homework Team to edit the document.
Jimi Gilroy
03:06:38
We will take lunch break and we will return at 12:40
Jimi Gilroy
03:40:59
We will have breakout rooms later. For members of the public, please let me know if you would like to join Group 1: Legislation on Required Data Sharing or Group 2: Legislation on PRA in the chat.
Sean Cottrell
03:49:40
http://ecs.force.com/mbdata/mbprofallrtan?Rep=SLDS16STA
Kathy Booth
03:58:17
Copies of the legislation that Sean is describing are posted on the project website at https://cadatasystem.wested.org/meeting-information/legal-subcommittee
Jimi Gilroy
04:44:08
Speaking: Julia Blair, CSAC
Sean Cottrell
04:44:13
WI SLDS Legislation link https://docs.legis.wisconsin.gov/statutes/statutes/115/II/297
Jimi Gilroy
04:50:21
Speaking: Jennifer Schwartz, CHHS
Jimi Gilroy
04:53:43
Speaking: Bruce Yonehiro, CDE
Sean Cottrell
04:55:52
Case Study: U.S. ED Imposing 5 year ban for violating FERPA in a research type activity.
Sean Cottrell
04:55:55
https://studentprivacy.ed.gov/resources/case-study-3-enforcement
Jimi Gilroy
04:56:06
Speaking: Stella Ngai, UCOP
A: Douglas Smith
05:00:15
Hi LeAnn, I would like to be part of the legislation homework group
Jimi Gilroy
05:00:20
Please privately message LeAnn Fong-Batkin if you are interested in volunteering for the Legislation Homework Group.
A: Carolyn Kubish (CDSS)
05:06:16
Thank you Speakers!